Rental Agreement between Owner and Customer – Terms and Conditions
The following Terms and Conditions together with the general information contained on our agents’ website(s) form the basis of your contract with the Owners of the property. We, the Owners, have accepted this agreement as part of our contract with the Booking Agents. Our address and contact a detail are held on file by the Booking Agents and in most cases these are released to you before your arrival at our property. These details can also be released to you on request to our Booking Agents. Please read these Terms and Conditions carefully as they set out our respective rights and obligations.
In this document, you, your(s), “Customer(s)” means all persons named on the booking form (including anyone who is added or substituted at a later date).
We, us, ours, “Owner(s)” refers to the Owners of the property.
Booking Agent(s) means Luxury Latchi Villas Ltd
“Booking Conditions”, “Terms and Conditions”, “Rental Agreement”, “Agreement” refers to this document. All bookings are made subject to these booking conditions.
1. Making your booking
LuxuryLatchiVillas.com is a web-site owned and operated by Luxury Latchi Villas Ltd. We are a British (registered) Company, a family business based in the midlands with strong roots and connections in Cyprus. We act as a Booking Agent for luxury villas in Cyprus, through the internet. All of our villas and services are illustrated on this Internet website. We do not own the villas shown here. When you book a villa you enter into a contract with the villa owner, which the owner has already accepted.
Bookings can be made by completing the online booking form and following the on-screen instructions or by contacting Booking Agents direct by telephone, or other means.
Once our Booking Agents have received your booking form and booking deposit, they will, subject to availability, confirm your stay by issuing a confirmation invoice by email. This invoice will be sent to the party leader. Please check this invoice carefully as soon as you receive it. Contact the Booking Agents or us immediately if any information which appears on the confirmation or any other document appears to be incorrect or incomplete as it may not be possible to make changes later. We regret we cannot accept any liability if we or our Booking Agents are not notified of any inaccuracies in any document within 5 working days of our sending it out.
1.1 Number of persons
Only those persons whose name appears on the Booking Form may use the property. The number of persons (adults and children) must not exceed the number of sleeping places indicated on the website. The substitution of persons during the rental period is forbidden unless previously agreed
On arrival you must be prepared to present your confirmation details as well as your passport or identity card to us or to our representatives.
In order to confirm your stay, a deposit of between 10% and 30% of the full payment (or full payment if booking within 70 days of departure) must be paid at the time of booking.
This deposit is not refundable in the event of your cancellation or failure to pay on time as set out below.
The balance of the cost of your stay must be received by us not less than 70 days prior to departure (or at the time of booking if this date has passed). This date will be shown on the confirmation invoice. If you have not paid in full and on time we reserve the right to treat your booking as cancelled by you. In this case the cancellation charges set out in clause 6 below will be payable.
2.1 Security Deposit
Some of our villas have a Refundable Security Deposit of £250 to £1000, which is used to protect villa owners or local suppliers against any breakages, loss, damage, unpaid local charges, additional housekeeping and any other charges. Where applicable, the cost of the security deposit will be included on your confirmation invoice and payable with your holiday balance. This amount will be refunded to you within 2 weeks of your return date less any damage, losses, unpaid bills etc. In the event of substantial damage/abuse to a villa, you will have to leave and find alternative accommodation at your own cost. Should the security deposit prove inadequate to fully cover any costs that arise, then we reserve the right to invoice you (either directly or through our agents) for immediate payment.
2.2 Accidental Damage
Most villas now have a non-refundable charge of £5 per person. This charge, which is called an Accidental Breakage Waiver (ABW) will be added to your confirmation invoice and is payable with your holiday balance to Luxury Latchi Villas. The ABW will be used by our Agents to cover any Owner claims reported and confirmed by you, for accidental damage during your stay up to the value of £250 per Booking. This waiver excludes negligence and vandalism. For any accidental damage that exceeds the value of £250, we reserve the right to invoice you (either directly or through our agents) for immediate payment. ABW IS NOT INSURANCE. ABW is a non-refundable, one-time charge per person which covers accidental damage as long as you report it promptly and comply fully with the terms of this Agreement. Our Agents reserve the right to determine whether or not damages are covered by ABW.
Examples of covered Items: Spill on carpet, broken lamp, broken dishes or decor items, broken chair, stains on bedspread, etc.
Examples of Non-Covered Items: Intentional or malicious damage, excessive wear and tear or repeated damage of the type that is covered (above), Theft, damage arising from overcrowding or house parties, pet damage (in pet approved homes), crayon marks on furniture or walls, home being left excessively dirty and requiring extra cleaning, etc.
3. Your contract
A binding contract between us comes into existence when the deposit payment is paid (see clause 2 above). If you cancel after paying the deposit our normal cancellation charges will apply. This contract and all matters arising out of it are governed by United Kingdom law. We both agree that any dispute arising out of or connected with your holiday will be dealt with by the Courts of United Kingdom.
4. The cost of your stay
We reserve the right to increase or decrease the prices of accommodation at any time. The price of your stay will be confirmed at the time of booking, subject to the correction of errors. We reserve the right to correct errors in both advertised and confirmed prices. We will do so as soon as we become aware of the error.
Please note, changes and errors occasionally occur. You must check the price of your stay at the time of booking.
Living room, Dining Room and Kitchen air-conditioning are not included in the rental and are not available for guest use. In exceptional circumstances and subject to availability Luxury Latchi Villas may allow guests to use AC in the Living areas. This will be offered at an additional cost and is subject to a “fair use” policy. Any attempt bypass or interfere with the AC controls will result in your rental agreement being terminated with immediate effect, and guests being told to vacate the property.
5. Changes by you
Should you wish to make any changes to your confirmed booking, you must notify us by email as soon as possible. Whilst we will endeavour to assist, we cannot guarantee we will be able to meet any such requests. Where we can, an amendment fee may be payable together with any costs incurred by ourselves.
6. Cancellation by you
Should you need to cancel your stay after the contract has begun (see clause 3 above), the party leader must immediately advise our Booking Agents either by advising them in writing (including by email). Your notice of cancellation will only be effective when it is received in writing by P.W In Safe Hands Property Management. As we incur costs from the time your booking is confirmed and may be unable to re-sell your period of stay, the following cancellation charges will be payable. Where the cancellation charge is shown as a percentage, this is calculated on the basis of the total cost of the booking excluding amendment charges. Amendment charges are not refundable in the event of cancellation.
|Period before start of stay within which written/email notification of cancellation is received by us||Cancellation charge|
|more than 10 weeks||deposit only|
|less than 10 weeks||deposit + 50% of balance|
|less than 6 weeks||deposit + 80% of balance|
|less than 4 weeks||deposit + 100% of balance|
Depending on the reason for cancellation, you may be able to reclaim these cancellation charges (less any applicable excess) under the terms of any insurance policy you may have. Claims must be made directly to the insurance company concerned.
It is part of this contract that you take out adequate travel insurance. Please read your policy details carefully. It is your responsibility to ensure that the insurance cover you purchase is adequate for your particular needs.
8. Changes and cancellation by us
Occasionally, we have to make changes to and correct errors on our website descriptions and other details both before and after bookings have been confirmed and cancel confirmed bookings. Whilst we always endeavour to avoid changes and cancellations, we must reserve the right to do so.
If we have to make a significant change to or cancel your booking, we will tell you as soon as possible. We will endeavour to offer you an alternative should a significant change or cancellation occurs.
We regret we cannot pay any expenses, costs or losses incurred by you as a result of any change or cancellation
Very rarely, we may be forced by “force majeure” (see clause 9) to change or terminate your stay before the scheduled end of your time away. This is extremely unlikely but if this situation does occur, we regret we will be unable to make any refunds, pay you any compensation or meet any costs or expenses you incur as a result.
9. Force Majeure
We regret we cannot accept liability or pay any compensation where the performance or prompt performance of our contractual obligations is prevented or affected by or you otherwise suffer any damage or loss as a result of “force majeure”. In these Booking Conditions, “force majeure” means any event which we or the supplier of the service(s) in question could not, even with all due care, foresee or avoid. Such events may include but are not limited to; war or threat of war, riot, civil strife, actual or threatened terrorist activity, industrial dispute, natural or nuclear disaster, adverse weather conditions, fire and all similar events outside our control.
10. Our Liability to you
10.1. We promise to provide your accommodation with reasonable skill and care. We do not accept responsibility if any death, personal injury, failure or deficiency of your accommodation arrangements is not caused by any fault of ours. When we talk about fault above, this means failure by ourselves to use reasonable skill and care in performing or providing the service in question. Please note it is your responsibility to show that reasonable skill and care has not been used if you wish to make a claim.
We will not be responsible for any injury, illness, death, loss (for example loss of enjoyment), damage, expense, cost or other sum or claim of any description whatsoever which results from any of the following: –
(a) the fault of the person(s) affected or any member(s) of their party or
(b) the fault of a third party not connected with the provision of your accommodation by us which we could not have predicted or avoided or
(c) an event or circumstance which could not have predicted or avoided even after taking all reasonable care (see clause 9)
In addition, we will not be responsible where you do not enjoy your stay or suffer any problems because of a reason you did not tell us about when you booked your stay or where any problems you suffer did not result from any breach of our contract or other fault of ourselves or any losses, expenses, costs or other sum you have suffered relate to any business.
Please note, we cannot accept responsibility for any services that do not form part of our contract. This includes, for example, any additional services or facilities any other supplier agrees to provide for you.
10.2. The promises we make to you about the accommodation we have agreed to provide or arrange as part of our contract – and the laws and regulations of the country in which your claim or complaint occurred – will be used as the basis for deciding whether the accommodation in question had been properly provided. If the particular accommodation which gave rise to the claim or complaint complied with local laws and regulations applicable to those accommodation at the time, the accommodation will be treated as having been properly provided. This will be the case even if the accommodation did not comply with the laws and regulations of the UK (or your country of origin) which would have applied had that accommodation been provided in the UK (or your country of origin).
10.3. *We limit the maximum amount we may have to pay you for any and all claims or parts of claims which do not involve personal injury, illness or death. Except where loss of and/or damage to luggage or personal possessions is concerned or a lower limitation of liability applies to your claim, the maximum amount we will have to pay you for such non personal injury claims if we are found liable to you on any basis is twice the price (excluding insurance premiums and amendment charges) paid by or on behalf of the person(s) affected in total. This maximum amount will only be payable where everything has gone wrong and you have not received any benefit at all from your stay.
*Where we are found liable for loss of and/or damage to any luggage or personal possessions (including money), the maximum amount we will have to pay you is 35 per person affected as you are assumed to have taken out adequate insurance at the time of booking.
11. Complaints and problems
In the unlikely event that you have any reason to complain or experience any problems with your stay whilst away, you must immediately inform us. Any verbal notification must be put in writing and given to us as soon as possible. Until we know about a problem or complaint, we cannot begin to resolve it. Most problems can be dealt with quickly. For all complaints and claims which do not involve death, personal injury or illness, we regret we cannot accept liability if you fail to notify the complaint or claim entirely in accordance with this clause.
You accept responsibility for any damage or loss caused by you or any member of your party. Full payment for any such damage or loss must be paid direct to us at the time. If you fail to do so, you will be responsible for meeting any legal costs we incur in full in recovering full payment from you.
We expect all clients to have consideration for other people. If in our reasonable opinion or in the reasonable opinion of any other person in authority, you or any member of your party behaves in such a way as to cause or be likely to cause danger, upset or distress to any third party or damage to the property, or in any way damage the reputation and/or goodwill of the Owner we are entitled, without prior notice, to terminate the occupation of the person(s) concerned. In this situation, the person(s) concerned will be required to leave the accommodation. We will have no further responsibility toward such person(s). No refunds will be made and we will not pay any expenses or costs incurred as a result of the termination.
13 Special requests and medical problems
If you have any special request, you must advise us at the time of booking and clearly note it in the extra information section of the booking form. *Although we will endeavour to meet any reasonable requests we regret we cannot guarantee any request will be met. Failure to meet any special request will not be a breach of contract on our part. We regret we cannot accept any conditional bookings, i.e. any booking which is specified to be conditional on the fulfillment of a particular request. All such bookings will be treated as standard bookings subject to the above provisions on special requests.
If you or any member of your party has any medical problem or disability that may affect your stay, please tell us before you confirm your booking so that we can advise as to the suitability of the chosen arrangements. In any event, you must give us full details in writing at the time of booking. If we reasonably feel unable to properly accommodate the particular needs of the person concerned, we must reserve the right to decline their reservation or, if full details are not given at the time of booking, cancel when we become aware of these details.
14. Passports, visas and health requirements
It is your responsibility to ensure that you are in possession of all necessary travel and health documents (including Passports and Visas (where applicable) before departure. You must pay all costs incurred in obtaining such documentation. If you or any member of your party is not a British citizen or holds a non-British passport, you must check passport and visa requirements with the Embassy or Consulate of the country(ies) to or through which you are intending to travel.
15. Prices and Website Accuracy
Please note, the information and prices shown on our website may have changed by the time you come to book your stay. Whilst every effort is made to ensure the accuracy of the website and prices at the time of requesting the booking, regrettably errors do occasionally occur. You must therefore ensure you check all details of your stay (including the price) on your booking acceptance.
16. Responsibilities and the role of P.W In Safe Hands Property Management
P.W In Safe Hands Property Management is not the principal of this contract. P.W In Safe Hands Property Management may not have visited and checked this property. The description appearing on the website has been provided by us, the accommodation Owners and has been prepared in good faith. P.W In Safe Hands Property Management, therefore, declines all responsibility for any inaccuracy as it is beyond its control. P.W In Safe Hands Property Management provides and is responsible for the booking and payment and payment facilities, and holds all payments in a UK Bank Account until your stay at the accommodation is completed.
17. Complaints procedure
In the event of any problems you must contact us immediately, plus you undertake to do your best to resolve or minimise the problem in order to avoid any prejudices that could result. You must immediately get in touch with us by telephone on the day of your arrival, confirming your complaint in writing within 24 hours by e-mail. You are obliged to give us the time necessary to resolve the problem.
Should there be no written complaint supplied as above specified and you leave the accommodation prematurely and without an explicit authorisation by us, you forfeit your rights for a refund of the rental price, unless the terms of this contract have been breached. Complaints received at the end of the stay will not be taken into consideration and no refunds will be given.
Should a complaint be upheld and a refund forthcoming but the amount of refund cannot be agreed between the parties P.W In Safe Hands Property Management will act as an independent arbitrator and decide on the amount of refund if any that is due.
Please note that the property is not an official tourist structure, such as an hotel, residences, etc. but a private dwelling. Being such, there is no standard or categories that are internationally recognised; indeed it reflects the architecture and furnishings, the local traditions and the personal taste of the Owner. This is precisely the kind of holiday that we offer: the chance to partake in the culture of the area chosen, living for a few weeks in the same surroundings as an inhabitant would. We cannot however exclude the possibility that these differences can sometimes result in minor inconveniences – due to the special nature of its architecture and of traditions in the area – but which cannot be accepted as complaints.